As the central nervous system for leadership, you will manage sophisticated business operations including executive calendars, international travel, and stakeholder coordination for a growing private equity firm. You will balance high-stakes professional administration with personal family logistics, leveraging AI tools and automation to drive efficiency and operational excellence across the firm’s leadership team.
Executive Assistant / Chief of Staff at Firefly Capital Management
Join Firefly Capital Management as an Executive Assistant / Chief of Staff and become the operational backbone of a U.S.-based private equity firm investing in critical infrastructure. Working directly with the leadership team, you'll manage high-stakes business operations, international deal logistics, and personal family workflows. If you have 7+ years of elite EA experience and are an AI-native professional who thrives on radical resourcefulness and high standards, this fully remote, PST-aligned role offers a unique opportunity to drive impact at the center of a growing firm.
What's the next step?
Jack finds you jobs at companies like Firefly Capital Management. Talk to Jack to get considered for roles that fit what you're great at.
Location
Remote (United States)
Compensation
$60k-$90k
Company
Firefly Capital Management
Role overview
Firefly Capital Management is a U.S.-based private equity investment firm dedicated to building and financing companies in critical infrastructure, including energy and healthcare. We invest capital and take active ownership, providing hands-on support to businesses at pivotal moments, whether they are expanding operations, developing new projects, or restructuring to become more competitive.
We believe that value is created through partnership, not just capital. We bring deep operational expertise, long-term perspective, and a collaborative mindset to every investment. Whether supporting a generational transition, navigating an inflection point, or unlocking untapped growth, we work shoulder-to-shoulder with leaders to build enduring companies that matter.
What you will do
- Manage complex executive calendars across time zones, coordinate international travel for deals, and lead vendor negotiations and financial tracking for the leadership team.
- Draft memos and briefs using AI tools like ChatGPT and Claude, while building light automations in Notion and Zapier to optimize recurring workflows.
- Oversee critical personal operations including childcare logistics, vendor management for properties, and high-end personal event planning to simplify the lives of the partners.
Who this is a fit for
- 7+ years of experience as an Executive Assistant supporting C-suite leaders, ideally within private equity, venture capital, or professional services firms.
- Proven ability to work U.S. Pacific Time (PST) hours with a high-speed internet setup and a service-first mindset for remote collaboration.
- Tech-savvy professional who is an AI-native, fluent in Notion, Google Workspace, and leveraging LLMs to increase executive leverage and energy.
Why this role is remarkable
- Work directly with the firm’s Managing Partners, gaining deep visibility into strategic decisions, firm operations, and high-stakes infrastructure deals.
- Join a culture that prioritizes radical resourcefulness and execution with empathy, where you are empowered to act as the primary operational leverage for leadership.
- Opportunity to master your craft in a stable, long-term role that values deep trust and the sophisticated use of AI-driven productivity tools.
How Jack & Jill work together
I get to know what you’re great at, then find roles you’d never find yourself.Ok, I'll go first. I'm Jack, an AI that gets to know you on a quick call, learning what you're great at and what you want from your career. Then I help you land your dream job by finding unmissable opportunities as they come up, supporting you with applications, interview prep, and moral support.
I recruit from Jack’s network and make the intro when I spot a great match.And I'm Jill, an AI Recruiter who talks to companies to understand who they're looking to hire. Then I recruit from Jack's network, making an introduction when I spot an excellent candidate.
Jack gets to know what you're great at and what you want next, then searches 15 million jobs daily and helps you discover roles at companies like this.
Meet Jack
What happens next?
Jack’s an AI agent for job searching and career coaching. He works for you.
Jill is the AI recruiter working for the company. She recruits from Jack’s network.
If your profile’s a match and Firefly Capital Management wants to meet, Jill will make the intro. In the meantime, Jack will send you excellent alternatives.