Secretary at M1 TECK

You will work one-on-one with a key executive at M1 TECK, managing their complex calendar, travel, and correspondence while overseeing daily office logistics. Crucially, you will also handle the preparation and formatting of vital technical files, contracts, and tender documents, ensuring the company’s formal documentation meets the highest professional standards across all communication channels.

• Manage executive calendars, appointments, and international travel logistics while screening all incoming communications to prioritize critical tasks and draft correspondence.
• Oversee daily office operations including reception, visitor management, supply procurement, and the maintenance of highly organized filing and record-keeping systems.
• Prepare, format, and manage professional tender files, contracts, and technical documents to ensure precision and compliance in all formal company communications.

• You have significant experience as a Secretary, Executive Assistant, or Office Manager, ideally within an engineering, industrial, or professional services firm.
• You possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and have a proven track record of managing complex schedules independently.
• You are professionally fluent in at least one language other than English for client correspondence and demonstrate absolute discretion when handling confidential materials.

• You will build a deep, one-to-one partnership with a senior executive who relies on your discretion, organizational expertise, and professional judgment.
• The role offers a diverse workload that combines high-level executive support with the technical rigor of managing complex contract and tender documentation.
• Enjoy a stable, long-term career path in a technical environment with a flexible hybrid work schedule consisting of four days in-office and one day remote.