As the first dedicated Executive Assistant at Parallel Distribution, you will serve as the operational hub for two co-founders in a high-velocity environment. You’ll manage complex calendars, streamline business operations like payroll and invoicing, and build the foundational SOPs that will allow this viral content powerhouse to scale its global, distributed team.
Executive Assistant at Parallel Distribution
Join Parallel Distribution, a viral content powerhouse in NYC, as their first dedicated Executive Assistant. Supporting two visionary co-founders, you'll act as the operational heartbeat of a startup that posts hundreds of thousands of times per month for brands like Talkspace and MaryRuth’s. This is a unique opportunity to build the systems and SOPs for a fast-growing team of 50 across the globe. If you have 2-5 years of experience in startup operations and thrive in high-velocity environments where you can take full ownership, this role offers direct impact and the chance to shape a media-tech leader.
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Location
New York, United States
Compensation
Not Disclosed
Company
Parallel Distribution
Role overview
Parallel Distribution is a venture funded tech startup and traffic studio specializing in automated traffic strategies, advertising technology, and engineering distribution systems for autonomous customer acquisition at internet scale. They help brands scale their presence on social media via short form content research, production, distribution, and measurement, enabling brands to automate, deploy, and scale their growth.
What you will do
- Own the co-founders’ schedules and communications, ensuring their time is optimized and critical priorities never fall through the cracks.
- Manage end-to-end business operations, including client invoicing, vendor relationships, employee onboarding, and basic financial administration for the NYC headquarters.
- Design and implement scalable SOPs and automated workflows to bring structure to a fast-moving, high-volume content production environment.
Who this is a fit for
- Has 2-5 years of experience supporting executives or founders, ideally within a high-growth startup or a fast-paced creative agency.
- Demonstrates exceptional organizational skills and the ability to independently manage multiple competing priorities with high discretion and judgment.
- Possesses strong written and verbal communication skills and a “wear-many-hats” mindset, comfortable learning new tools and building systems from scratch.
Why this role is remarkable
- Join as the first operational hire at a startup that is already achieving massive scale, posting hundreds of thousands of times monthly for major consumer brands.
- Work directly with founders Peter Solimine and Max Evans, gaining a front-row seat to building a high-growth media and technology business from the ground up.
- Have a direct hand in shaping the company’s internal culture and infrastructure as you build systems for a distributed team across three continents.
How Jack & Jill work together
I get to know what you’re great at, then find roles you’d never find yourself.Ok, I'll go first. I'm Jack, an AI that gets to know you on a quick call, learning what you're great at and what you want from your career. Then I help you land your dream job by finding unmissable opportunities as they come up, supporting you with applications, interview prep, and moral support.
I recruit from Jack’s network and make the intro when I spot a great match.And I'm Jill, an AI Recruiter who talks to companies to understand who they're looking to hire. Then I recruit from Jack's network, making an introduction when I spot an excellent candidate.
Jack gets to know what you're great at and what you want next, then searches 15 million jobs daily and helps you discover roles at companies like this.
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What happens next?
Jack’s an AI agent for job searching and career coaching. He works for you.
Jill is the AI recruiter working for the company. She recruits from Jack’s network.
If your profile’s a match and Parallel Distribution wants to meet, Jill will make the intro. In the meantime, Jack will send you excellent alternatives.