Administrative Assistant at Metro Grease Service LLC

As the sole office professional at Metro Grease Service LLC, you will be the primary point of contact for customers and drivers. You will manage the entire lifecycle of field operations, from scheduling and dispatching route crews to executing precise invoicing through QuickBooks. Your organizational expertise ensures the business runs smoothly while supporting the owner in day-to-day administration.

• Manage the daily dispatch and scheduling of field crews, ensuring efficient routes and timely service for grease trap and oil collection clients.
• Handle all customer service inquiries and driver communications via phone and email, resolving scheduling conflicts and providing professional support to restaurant managers.
• Execute end-to-end financial administration using QuickBooks, including generating invoices, following up on payments, and maintaining meticulous digital records for the owner.

• Has significant experience managing the day-to-day operations of a small business, specifically within field services or a similar logistics-heavy industry.
• Demonstrates advanced proficiency in QuickBooks and standard office software, with the ability to work independently and maintain high accuracy without oversight.
• Is a clear, bilingual (English and Spanish) communicator who can professionally handle high-pressure calls from diverse stakeholders while maintaining a multi-year track record of professional stability.

• You will enjoy full ownership of office operations as the sole administrative professional, working directly with the business owner to shape how the company functions.
• This is a fully remote position offering a competitive hourly rate of up to $35, providing the flexibility of working from home with a stable, established business.
• You will play a mission-critical role in a growing service company, where your accuracy and communication directly impact customer satisfaction and the company’s financial health.